Updates to the Club Permit Scheme

VicRoads has updated a number of Club Permit forms to improve the vehicle data collected by VicRoads, and to ensure that the correct permit types and club permit plates are issued to eligible vehicles.

What do we need to do?

Updated forms are now available. Please use these current forms rather than previous versions:

Why have these changes been made?

These forms now have an updated layout and align with the Road Safety (Vehicles) Regulations 2021.

Club Permit application form

  • There are four categories of Club Permit – of which, Classic and Historic is applicable for motorcycles more than 25 yrs old.
  • Each category now has a sub-category:
    • Original – the vehicle has not been modified beyond VSI 8 or VSI 33,
    • Modified – the vehicle has been modified outside what is permitted in the Vehicle Standards or the VSI 8 or VSI 33 Guidelines, or
    • Replica – a light motor vehicle that is an individually constructed vehicle that resembles as close as practicable the appearance and dimensions of the production vehicle (manufactured more than 25 yrs ago) on which its design is based.
  • The documents required for each sub-category are listed at the bottom of the form, and may include Import Approval and/or VASS Approval certificate.

Vehicle eligibility and standards declaration form

  • Now includes a record of the VASS approval certificate and Vehicle import details, where applicable.

Club Permit logbook

The Club Permit logbook has been updated to align with regulation changes.

New requirement: Classic and collectible vehicles imported from 1 July 2021 will be issued a VIN that must be stamped on the vehicle

Vehicles imported from 1 July 2021 that do not already have a 17-digit Vehicle Identification Number (VIN) stamped into the vehicle will be issued a VIN, which needs to be stamped on the vehicle.

Club members who are considering importing a vehicle should familiarise themselves with the new requirements as explained below.

Most classic and collectible vehicles are issued a chassis number by the vehicle manufacturer. Under the Commonwealth Road Vehicle Standards Act 2018 and Road Vehicle Standards Rules 2019, these types of vehicles are now imported under the concessional entry pathway and recorded on the Register of Approved Vehicles (RAV).

As these vehicles do not have a 17-character VIN that meets the ISO standards, the Commonwealth Department of Transport Infrastructure Regional Development and Communications (DITRDC) will issue a VIN with the condition that the VIN must be stamped on the vehicle. It is an offence under the Commonwealth legislation if this condition is not complied with. A plate attached to the vehicle displaying the VIN is not acceptable.

The VIN provided by the Commonwealth via the RAV process is the identifier by which the vehicle must be known throughout Australia for registration and club permit purposes and is how the vehicle’s origin will be determined for the purpose of registration/CPS permit eligibility.

Further information

To find out more about the Club Permit Scheme obligations, speak to one of the Club Scrutineers, or search ‘Club Permit Scheme’ at vicroads.vic.gov.au